Everyone has email these days. Having a hectic and messy email can make things more challenging for you to reply to important emails you receive. Additionally, you might miss out on a crucial offer just because of your messy inbox. This blog will give you some tips to achieve a state of inbox zero. Usually, the information provided works on Gmail, but you can apply the tips discussed to other email providers as well.
Archive Everything and Start Fresh
Archiving all mail will not delete it. You will take it out of your inbox and keep it in the All Mail section. The inbox is not random mail storage; it is a tool that helps you navigate your newly received emails. After replying and checking your mail, you should archive or delete the messages.
Unsubscribe From Random Newsletters
For sure, you have some newsletters in your inbox. For some reason, some companies these days add you to their mailing lists without your explicit permission. Try to unsubscribe from newsletters that don’t provide you any value. Make sure to report spammers to help stop their behavior.
Create Labels and Filters
Think of labels as folders. It’s a way to organize and store your emails under labels. You can color-code these labels and nest multiple sub-labels beneath them. An email that belongs to a particular label will automatically have a colored tag that corresponds to said label. Moreover, This is a handy feature, especially when combined with filters, which we will talk about below.
Filters are simple rules that automatically filter out any new email coming from a specific sender. They can decide how the new email is dealt with. For example, you can have particular senders skip your inbox altogether and go straight under a label. This could be useful if you are a university student and want all mail related to a particular course automatically to go into their designated label. Likewise, It is also beneficial to subscribe to a newsletter you like but do not necessarily want to read it every time it is published. You can filter it out to go straight into a designated label for newsletters, and it won’t even send you a notification.
Tip: Don’t get lost in creating a label for every category you want to have. Similarly, there is no need to overdo the filters for every person who sends you regular mail. You should be doing this to be more time-efficient and not feel stressed out from too much unread mail.
Enable the Send & Archive Feature
Gmail allows you to have a dedicated Send+Archive button. It helps you to clean up your inbox on the go after each email you are done replying to. This helps you designate your inbox only for emails that you didn’t respond to or require a longer time to finish their tasks. This is an important tip to maintaining your Inbox Zero.