Electronics

Take Your Zoom Meetings to the Next Level

Zoom is emerged as an essential platform during the pandemic. It made doing work remotely much easier and improved communication within work teams.
Zoom is emerged as an essential platform during the pandemic. It made doing work remotely much easier and improved communication within work teams.

Zoom meetings suddenly popped out of nowhere recently after the spread of the COVID-19 pandemic. Schools, universities, work meetings, and even some courtrooms take place virtually. While Zoom existed long before the pandemic for people who worked remotely, it is now arguably the most prominent method of conducting virtual online meetings. This blog will provide you with some tips and tricks to improve your Zoom experience. While these tips are intended for Zoom users, they can be implemented on other platforms.

Microphone

Make sure to invest in a good quality microphone to make sure your voice is clear to the other participants. A good thing to do is always keep your microphone muted; sometimes, microphones pick up excess noise that can disturb the other participants. I recommend you enable the push to speak feature, where your microphone becomes unmuted when you hold the space bar.

Camera

Looking good in a zoom meeting is as equally important as looking good in real life. Make sure to sit with a window or light source in front of you to make sure your face is well lit. Also, try to avoid distracting backgrounds so that the participants can keep their focus on you. You could always use the virtual background feature if you do not have a minimalist environment. Try to position the camera so that you are in the center of it.

Tip: Zoom has a setting that allows you to automatically mute yourself when joining a new meeting. This is also available for the camera to make sure you avoid any unwanted awkward situations.
Tip: Zoom has a setting that allows you to automatically mute yourself when joining a new meeting. This is also available for the camera to make sure you avoid any unwanted awkward situations.

Meeting Agenda

Zoom meetings can be full of distractions and interruptions because of unavoidable sound delays or unexpected power cuts. This is why having a specific set of points written in the chat will help you remain focused on what’s important and get things done quickly and more efficiently while improving your productivity.

Screen Sharing

You can share your desktop with participants as if you were recording it as a video. You can also enable participants to take control of your desktop or annotate on it using drawing tools. This is useful for technical support if you require assistance using a particular application. It is also beneficial for users who try to annotate on the screen as a whiteboard.

Tip: Having a tablet with a stylus will make the annotation much easier to portray your ideas. You can also attach a physical whiteboard to make things even more accurate.

Make Use of Zoom Integrations

Zoom is compatible with a lot of apps in terms of integrations. Integrating zoom to your frequently used apps such as Slack or Calendar will be much simpler and more accessible. You can easily create meeting links and share them on Slack without getting out of the app. Additionally, you can use an automation app such as Zapier to share Zoom meeting links automatically in calendar events.

Record Your Meetings

Recording your meetings is a good form of documentation to make sure you never lose any valuable information shared in the meeting. The recording can be easily shared with participants who couldn’t attend your session.

Schedule Recurring Meetings

Scheduling meetings before hand saves time and sets a clear date for the meeting. This improves communication within the participants and helps you cancel less meetings.
Scheduling meetings before hand saves time and sets a clear date for the meeting. This improves communication within the participants and helps you cancel less meetings.

Suppose you know that you will be meeting with the same group of people regularly. In that case, you can set a recurring meeting with the same attendees. It will have the same meeting link and preserve the same settings for every time you meet. It’s a neat feature for startup weekly meetings or university classes.

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